Eliminate Redundant Training & Boost Caregiver Onboarding

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Every caregiver remembers their first week at a new agency, endless forms, new portals, and those same training videos they’ve already watched before. For employers, this costs money. They pay for the same caregiver compliance training material many times and lose days of work to it.

This happens in a job that is already hard, and it’s more than just annoying; it can’t last.

If every new person has to start over, retaking courses on things like infection control, safety, privacy, and patient rights that they’ve already done, it makes sense that they burn out fast.

At Learn2Care, we think caregiver compliance training should not mean doing the same things over. Instead, it should build on what people already know. That way, we can make the direct care workforce stronger and get better, quicker results for patients.

The True Cost of Training That Repeats

Study by the Center for American Progress suggests that replacing an employee earning less than $30,000 annually costs approximately 16% of their annual salary.

Applying this to a caregiver earning $16,300 per year, the replacement cost would be about $2,600. About a quarter of that is from training, start delays, and classes that don’t teach anything new.

Here’s a breakdown:

Every hour of training that is repeated pushes back the time when caregivers can start helping patients. That hurts consistent care, staffing, and how happy patients are.

Why Training Repeats

Most states require caregivers to have certain training hours to work there. But often, agencies can’t share training records, even if the caregiver courses are the same.

A caregiver might take a class on infection control online. Then, weeks later, they must take the same class again because their new job doesn’t know they already did it.

This happens because:

• Training records are kept separately by each agency.
• The rules for checking training are different in each state.
• Online certificates don’t look the same for all systems.
• Employers worry about audits and don’t want to trust outside records.

Because of this, agencies waste time, caregivers lose interest, and the business loses time that could go to improving care.

What the Numbers Say

You can look at national numbers to see how much shared training records could change things.

Source: PHI National. (2022). The direct care workforce: National data on staffing, turnover, and training efficiency.

Even if caregiver training records could only be shared a little bit, it could cut caregiver onboarding time by 40–50% and help keep caregivers on the job. That’s really important in an industry where people leave quickly and there are rules to follow.

Why Training Matters to Caregivers

Teaming Up with Learn2Care for Better Caregiver Training

At Learn2Care, we think technology should help caregivers, not make things harder.

• Quick Compliance Checking: Agencies can see and check caregiver training history in real-time.
• All-in-One Tracking: Every online caregiver certification training course taken on Learn2Care goes into a report that agencies can track.
• Reminders: Built-in reminders help employers follow the rules.
• Easy Exports: Learn2Care certificates include information that makes them easy to share.

All these things together build home care training efficiency and better safety.

The Future

Sharing training records fits into how the U.S. workforce is changing. The National Governors Association and the U.S. Department of Labor want people in jobs that are in demand to be able to move between jobs easily.

For direct care, this will likely include:

• National training records that many states accept.
• Systems that link training providers and employers.
• Ways to make sure caregiver training records can’t be changed.
• Rules to keep data private.

Learn2Care wants to make that future happen. Give Your Caregivers the Training They Deserve. Request a Demo and see how smarter training can transform your agency.

Related Blog Posts- 
Building a Successful Caregiver Onboarding Process
Securing Stability: Proven Strategies for Caregiver Retention